Lafayette School District Volunteer Requirements
NEW for the 24/25 School Year!
Many of these requirements take several weeks to complete, so please start NOW!
DO YOU WANT TO VOLUNTEER AT SCHOOL?
HELP IN THE CLASSROOM, DURING LUNCH OR LIBRARY TIME?
DRIVE ON A FIELD TRIP?
For the 2024-2025 school year, the District is using "BE A MENTOR," an online portal to streamline and track volunteer screening. For all volunteer roles at LES, you will be required to have TB Screening Clearance AND Live Scan Fingerprint Background Check Clearance documented in the BE A MENTOR system.
These requirements need to be completed several weeks before you wish to volunteer, in order to be permitted to volunteer in any activity involving students (referred to as "Volunteer Chaperone" activity in BE A MENTOR). If you wish to volunteer in "Volunteer Driver" activity (i.e., driving on a fieldtrip), you must also complete an additional step documenting that your insurance meets the required criteria.
Step 1: Create A 'Be A Mentor' Account
All volunteers must register on the 'Be A Mentor' online portal; you'll need to:
- Select "Volunteer Chaperone" Activity option
- Upload a copy or photo of your Drivers Licence
- Affirm that you have completed the online training & orientation (by reading and signing the provided clearance form and watching the provided FERPA video)
- Gather and upload the appropriate documentation once you've completed the additional steps below
CREATE AN ACCOUNT NOW
When you complete the volunteer requirements below, you will upload the appropriate documentation to your 'Be A Mentor' profile.
Step 2: Get Fingerprinted Via Live Scan
All volunteers (even one-time volunteers) must pass a Live Scan background check. It can take several weeks for your results to come in so please get this done ASAP.
IF YOU DID NOT GET LIVE SCAN FINGERPRINTED LAST YEAR:
• Find a local LIVE SCAN PROVIDER. Many UPS Stores allow for walk-ins, please call before going.
• Fill out THIS FORM and bring to your appointment along with ID. Note: You must bring this exact form to your appointment. Depending on location/vendor used, the appointment may cost $40 to $75.
• Once you've completed your Live Scan fingerprinting appointment, please allow up to 3-4 weeks for the results to be processed. Processed results are automatically sent to the district and may take another several days to be reflected in your Be A Mentor profile.
IF YOU DID GET LIVE SCAN FINGERPRINTED LAST YEAR:
• If you completed Live Scan for LAFSD in the 2023-24 school year, repeating this step is optional if you create your BE A MENTOR PROFILE before August 31, 2024. No other action is needed.
Step 3: TB (Tuberculosis) Screening Clearance
All volunteers must show proof of TB clearance within the last four years.
IF YOU DID NOT SUBMIT A TB CLEARANCE LAST YEAR:
• You must receive a TB Screen by a healthcare provider. This screening involves 5 simple questions followed by a signature from your healthcare provider. The results of this screening may result in the need for TB skin test or blood test if you have risk factors.
• You can contact your own healthcare provider, or find COMMUNITY TESTING OPTIONS.
• Most providers provide their own TB Screening form OR you can ask them to FILL OUT THIS ONE.
IF YOU DID SUBMIT A TB CLEARANCE LAST YEAR:
• Simply upload last year's form to the 'Be A Mentor' portal! Your results are valid for 4 years
UPLOAD TO 'BE A MENTOR' NOW
Step 4: Upload Declaration Of Insurance*
*This Step is Required Only for Volunteers that are Driving STUDENTS for a School Field Trip
• Select the "Volunteer Driver" Activity option in your BE A MENTOR profile.
• Simply Upload Your Declaration of Insurance to the 'Be A Mentor' portal!
PLEASE NOTE:
- THE DECLARATION OF DRIVERS INSURANCE IS NOT YOUR Insurance CARD. IT IS A PAGE ON YOUR POLICY THAT SHOWS THE NAME OF YOUR INSURANCE COMPANY, YOUR NAME AS AN INSURED DRIVER AND YOUR POLICY EXPIRATION DATE
- REFER TO THIS GUIDANCE ON MINIMUM INSURANCE REQUIREMENTS FOR DRIVING FOR SCHOOL FIELD TRIPS
UPLOAD TO 'BE A MENTOR' NOW
Thank You For Taking Your Time To Keep Our Leopards Safe And Healthy.
WE LOOK FORWARD TO SEEING YOU ON CAMPUS.
It is important to the Lafayette School District that all families have access to volunteer opportunities at their child’s school. If the cost of the fingerprinting service is prohibitive, parents/caregivers are encouraged to speak directly with their principal. Additionally, all families of students who qualify for free/reduced lunch, are homeless or foster youth, or are English language learners will be contacted by the District to assist in arranging for free fingerprinting services.
